THE KNOXVILLE ARABIAN HORSE CLUB

Bylaws

ARTICLE I: NAME

The name of the organization shall be The Knoxville Arabian Horse Club, hereinafter called the Club.

ARTICLE II: OBJECTIVES

Section 1.

The objectives of the Club shall conform to the Bylaws and Objectives of Region XII of the Arabian Horse Association (Region XII) and The Arabian Horse Association (AHA).

Section 2.

In furtherance of these objectives, the Club shall hold meetings for the presentation of educational materials and for the interchange of ideas. The Club shall promote the Arabian horse through horse showing, endurance rides, competitive trail rides, racing, educational lectures, seminars, field trips, trail rides, etc.

ARTICLE III: MEMBERSHIP

Section 1.

Any individual may join the Club so long as he or she has the best interest of the Arabian Horse Breed at heart and is willing to support and uphold Club Bylaws.

Section 2.

Membership shall consist of Regular and Associate Members. Only Regular members of this Club who are in good standing shall have the right to vote and hold office. Both classes of members shall have the right to attend Club meetings and activities and receive the Club newsletter. Regular Members shall be enrolled annually in Region XII and AHA.

Section 3.

The amount of dues may be changed annually by majority vote of the membership at the Annual meeting. Regular Members shall pay the full amount of dues, assessments, fees or other monetary charges owed to Region XII and AHA and a minimum charge to cover Club administrative costs. Associate Members shall pay only the administrative fee.

Section 4.

Dues shall be paid before the first of each year in which membership is desired. dues shall not be prorated for any portion of a year.

ARTICLE IV: MEETINGS

Section 1.

The Club shall hold at least one (1) general membership meetings per year. These meetings shall be held at such a place and time as may be selected by the President and/or a majority of the Board of Directors.

Section 2.

The annual meeting of the Club shall be held in the month of January for the installation of new Officers and Board Members, for the presentation of closing reports by the old Officers, and for the transaction of other business as may be required by the Club membership.

ARTICLE V: MANAGEMENT

Section 1.

The management of the Club shall be vested in a Board of Directors consisting of the Officers of the Club, the Past President, and four Board Members.

Section 2.

The Officers of the Club shall consist of a President, a First and Second Vice President, a Treasurer, and a Secretary, all of whom shall be elected for a term of one year. The President and First and Second Vice Presidents shall not be eligible for election to the same office for more than two consecutive terms. The offices of First and Second Vice Presidents and of the Secretary and the Treasurer may be combined if desired or required. Additional secretarial assistants may be approved by the Board of Directors; however, unless elected by the membership in accordance with Article VII of these Bylaws, such secretarial assistant shall not be considered an officer and shall not have the right to vote in Board of Directors actions.

Section 3.

Board Members shall be elected for a term of two years on a staggered basis so that no more than two of the four Member positions come up for election each year.

Section 4.

Any member of the Board of Directors who, without formal leave-of-absence, does not take part in the management of the affairs of the Club for a period of three consecutive meetings, shall automatically cease to be a member of the Board.

Section 5.

The Board of Directors shall have power to fill vacancies in its membership, such appointees to hold office for the unexpired term of the vacating members.

Section 6.

The Board of Directors will hold meetings, subject to the call of the President, as often as the interests of the Club demand. The general membership shall be notified of the time, location and agenda of all Board Meetings.

Section 7.

At all meetings of the Board of Directors, a majority of the Board shall constitute a quorum.

Section 8.

All obligations of the Club shall be paid by check drawn to the account of this Club. These checks must be signed by the President or Secretary/Treasurer. All expenditures in excess of $25 must be approved by the Board of Directors.

Section 9.

The President, during the month of January, shall appoint an Auditing Committee of at least three members, to audit the Treasurer's books and accounts of this Club. This Committee shall submit the results of this audit to the Board of Directors within three months.

Section 10.

The Treasurer shall prepare an annual report showing the receipts and disbursement for the year. Such report shall be presented at the annual meeting.

ARTICLE VI: DUTIES OF OFFICERS

Section 1.

The President shall preside at all meetings of the Club and of its' Board of Directors. He/She shall act as Chief Executive Officer of the Club subject at all times to the approval of the Board of Directors.

Section 2.

he First Vice President shall perform the duties of the President if the President is absent or unable to act. He/She should serve as Program Chairman for the Club and shall perform other duties as assigned by the President.

Section 3.

In the absence of both the President and the First Vice President, the Second Vice President shall perform the duties of the President. He/She should serve as Membership Chairman of the Club, and shall perform other duties as assigned by the President.

Section 4.

The Secretary shall keep full minutes of all meetings of the Club and of all meetings of it's Board of Directors; shall keep an accurate record of all members of the Club, and shall periodically check the roster with the records of Region XII; shall have custody of all papers and records of the Club, and shall perform the usual duties of a recording and corresponding Secretary.

Section 5.

The Treasurer shall be the financial officer of the Club. Complete and accurate accounts of receipts and disbursements in books belonging to this Club shall be kept. All funds of the Club shall be deposited in the name and to the credit of this Club in such depository as may be designated by this Club's Board of Directors. Funds shall be disbursed as may be ordered by this Club's Board of Directors, requiring receipt or proper vouchers for such disbursements.

ARTICLE VII: ELECTIONS

Section 1.

Each year and at least 60 days prior to the Club's Annual Meeting, the President of the Club with the approval of the Board of Directors, shall appoint a Nominating Committee consisting of a minimum of three (3) members.

Section 2.

The Nominating Committee shall report to the Club Secretary within 30 days, the names of the nominees that they have selected for the various elective offices next falling vacant, together with the written consent of the nominees included in the report.

Section 3.

The nominees proposed by the Nominating Committee shall be designated as "Regular Nominees" and placed on the official ballot.

Section 4.

Nominations for officers and members of the Board of Directors may be made by write in on the official ballot providing the nominee has given written consent to the Secretary that he/she will assume the duties of that office.

Section 5.

The Secretary shall prepare and send official letter ballots to each of the voting members no less than twenty (20) days before the Annual Meeting.

Section 6.

All votes (official letter ballots), to be counted, must be delivered to the Secretary prior to the election or must be hand-carried by the member to the Annual Meeting where they shall be counted by a Committee of Tellers appointed by the President. A report shall be submitted by the Tellers Committee at the Election Meeting and all candidates receiving the largest number of votes for the respective offices shall be declared elected.

Section 7.

Newly elected Officers and Board Members shall assume office upon adjournment of the Annual Meeting in January.

ARTICLE VIII: REGION ACTIVITIES

Section 1.

The President of the Club, with the approval of the Board, will appoint one or more Club members to serve as Club Representative / Voting Delegate at Region XII and AHA meetings and conventions.

Section 2.

Expenses incurred by members of this Club in regards to Regional, and International activities (committees, meetings, etc.) may be fully orpartially supported by this Club on approval of the Board of Directors.

ARTICLE IX: MISCELLANEOUS

Section 1.

The Board of Directors is empowered to appoint committees for special purposes.

Section 2.

Proposals for amendment to these Bylaws may be submitted in writing at any regular meeting of the Club and, if approved by a majority of the Club members present at the meeting, shall be submitted to the full membership of the Club for ratification by letter ballot within 30 days. If approved by two-thirds of the votes cast, the amendments shall become part of the Bylaws.

Section 3.

In the event of dissolution of this Club, all assets in the Treasury will go to a like organization or to the Arabian Horse Association, after all obligations have been settled.

Section 7.

These Bylaws supersede any and all Bylaws in effect heretofore, and annul and supersede any and all resolutions inconsistent herewith.

Knoxville Arabian Horse Club Original Bylaws presented to Club Members Voted on and adopted Tuesday, October 9, 1979.

Revised May 4, 1982

Presented to Club Members October 12, 1982,

Voted on and adopted Tuesday, October 12, 1982

Revised June 7, 1985

Presented to Club Members June 11, 1985

Voted on and adopted by letter ballot, July 1985.

Revised July 7, 1986

Presented to Club Members July 30, 1986

Voted on and adopted by letter ballot, August 1986.

Revised March 2, 1987

Presented to Club Members March 30, 1987,

Voted on and adopted by letter ballot, April 1987.

Revised February 9, 1988

Presented to Club Members February 9, 1988,

Voted on and adopted by letter ballot, February 1988

Revised July 1990

Presented to Club Members July 1990

Voted on and adopted by letter ballot, July 1990.

Presented to Club Members January 2003

Voted on and adopted at the annual meeting, January 2003.